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Use cases

What a small business can ask its own records. The questions are examples, from the kinds of businesses we've built for. Yours will be your own.

We've built systems for more than thirty industries. If yours keeps records, it has questions they could answer.

Distribution and wholesale

Everything runs through inventory: what's in stock, what's on order, what's moving and what's sitting. The answers are in the system, but getting them out means a report nobody trusts.

Ask it

  • "What sold most this quarter that barely moved last quarter?"
  • "Which items are below their reorder point right now?"
  • "What's our margin on the top twenty items this year, compared to last?"

With Tend8, it would flag: stock below reorder point, a purchase order that hasn't shipped, a customer whose ordering suddenly changed.

We have built for: an electrical conduit distributor (the system that ran the whole business).

Trades and contractors

Every bid comes from memory. The job history that would make it accurate is buried in old invoices and work orders.

Ask it

  • "What did we charge for a similar three-bedroom repaint last year?"
  • "Which jobs went over estimate, and by how much?"
  • "What's our average cost per hour on service calls this year?"

With Tend8, it would flag: a job running over estimate, an invoice past 30 days, a lead nobody called back.

We have built for: industrial motor repair and remanufacturing, painting, weatherproofing, custom cabinets, pest control.

Professional services

Years of client files, case histories and billing records, and finding a pattern across them means opening them one at a time.

Ask it

  • "Which clients haven't been in for a year?"
  • "How many hours did we bill last quarter, and at what effective rate?"
  • "Which matters have had no activity in 60 days?"

With Tend8, it would flag: deadlines coming up, unbilled time getting old, a client file that's gone quiet.

We have built for: attorneys, a bar association, an attorney staffing agency, tax preparers, insurance, title abstracting, HR management, job placement.

Real estate and property

Transactions, lease terms, inspection histories and closing dates, all tracked and none of it easy to ask about.

Ask it

  • "Which leases expire in the next 90 days?"
  • "What did comparable properties close at in this zip code this year?"
  • "Which properties have had the same maintenance problem twice?"

With Tend8, it would flag: a lease coming due, a closing missing a document, rent past due.

We have built for: a real estate brokerage, oil and gas land leasing, refinancing.

Equipment rental

Thousands of items, a fleet of trucks, and every quote depends on what's actually free on those dates. When you're short, the job goes to a competitor.

Ask it

  • "What did we sub-rent most this year, and what did it cost us?"
  • "Which items haven't rented in twelve months?"
  • "Is the 20 kW generator free the second week of June?"

With Tend8, it would flag: overdue returns, a truck booked twice, invoices going past 30 days.

See what changed for one rental business →

Event production

Every show has a crew, a truck, a room and a deadline, and the schedule lives in five places.

Ask it

  • "Who's free to crew the Thursday setup?"
  • "Which proposals have gone a week without a reply?"
  • "How much of this year's revenue came from repeat clients?"

With Tend8, it would flag: proposals going cold, crew booked twice, a signed show with no truck.

See what changed for one event company →

Some of the other industries we've worked in

Same questions, different records.

Records that have to stay private

Law firms, accountants and clinics often can't send client records to an outside service. Capsule keeps your records on your own machine. With RouterLM, the AI model runs there too, so nothing leaves the building.

How it works →

Don't see your business here?

If it keeps records, it has questions they could answer. Tell us what you run and what you'd ask first.

Text or email, and tell us the first question you'd ask.

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